How to Connect Zoom?

Updated January 23, 20263 min read

Connecting a supported video conferencing account allows meetings to be created automatically whenever an appointment is booked. Once enabled, every new booking includes a unique video meeting link without requiring any manual setup. This helps reduce back-and-forth communication, saves time, and ensures that every appointment is ready to join as soon as it is scheduled.

When a video meeting option is selected as the meeting location in a calendar, the system handles link creation and delivery automatically. The generated link is included with the calendar invitation so both parties have immediate access.

TABLE OF CONTENTS

Connecting a Video Conferencing Account

To begin using automatic meeting links, a video conferencing account must be connected from the calendar connection settings. This connection enables secure authentication and allows the system to generate meeting links on your behalf.

Accessing Video Conferencing Connections

This image shows where video conferencing connections are managed within calendar settings, including the option to add a new connection.

From this area, selecting the video conferencing option initiates the connection flow. You will be guided to sign in using your existing account credentials and grant permission for meeting link creation.

Secure Account Sign-In Screen

This image shows the sign-in screen where credentials are entered to authorize the connection securely.

After successful authentication, the account appears as connected and is ready for use with any eligible calendar.

Using Automatic Meeting Links in Calendars

Once connected, the video conferencing option becomes available when configuring meeting locations for calendars. Selecting this option ensures that each appointment generates a fresh, unique meeting link automatically.

Confirmed Video Conferencing Connection

This image shows the video conferencing account listed as connected and ready for use.

When a booking is created, the system generates the meeting link in real time and attaches it to the calendar event. No additional action is required from you or the person booking the appointment.

Important Notes About Video Conferencing Connections

Each user can connect one video conferencing account at a time within a workspace. The same account may be reused across multiple workspaces if needed. Additionally, different users can connect their own accounts independently without affecting others.

Meeting links are generated only for new bookings created after the connection is established. Existing appointments are not modified retroactively.

Frequently Asked Questions

Q: Will meeting links be created automatically for new bookings?

Yes. Once a video conferencing account is connected and selected as the meeting location, a unique meeting link is created automatically for each new appointment.

Q: Do I need to manually send meeting links to participants?

No. The meeting link is included with the calendar invitation and shared automatically.

Q: Can multiple users connect their own video conferencing accounts?

Yes. Each user can connect their own account independently without impacting other users.

Q: What happens if I disconnect the video conferencing account?

New bookings will no longer generate meeting links until a video conferencing account is connected again.

Need More Help?

If you need additional assistance with calendar connections, meeting locations, or appointment behavior, use the in-app help search to explore related knowledge base articles. You can also review help topics related to calendar setup, booking preferences, and notification delivery for deeper guidance.

If questions remain after reviewing the available resources, reach out through the support option within your account for personalized assistance.

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